Set Up Categories

Required permission: Interaction Analytics Admin

You can modify a custom category template Category groupings that help you use the data for a specific purpose. Out-of-the-box category templates include Intent to Buy and Risk Aversion. to apply to future datasets Set of parsed interaction transcripts that spans a specific period of time and match your specified filter criteria.. The changes only affect the template and not the category sets of existing datasets. For information about customizing the category template of a specific dataset, see Manage Category Templates.

You can pull in a sample set of interactions to see how the current categories are working. This helps you see how your changes affect the sample data before you apply those changes to a category template. You can merge, split, and rename categories Data groups that Interaction Analytics uses for parsed call transcript data. They make it easier to find trends. or category groups. You can modify the rules that dictate which contacts fall into the group. And you can create new categories either from scratch or by using machine-discovered categories based on trends in your sample contacts.

Create a Category

When you create a new category template, you have the option to create a category template Category groupings that help you use the data for a specific purpose. Out-of-the-box category templates include Intent to Buy and Risk Aversion. to apply to the dataset. This controls the data that appear in your workspace Named view of one or more widgets..

1. Click Templates > Category Templates.
2. Select the group where you want the category Data groups that Interaction Analytics uses for parsed call transcript data. They make it easier to find trends. to be.
3. Click Options in the row of the group you want the category to be in. Click New Category. A new category appears inside the group you have selected.
4. Click on the new category. Enter a descriptive category name.
5. Modify the category rules so the category contains the types of contacts you want it to.

Import a Category Template

You can import exported category templates to apply it to another dataset. You can modify those imported category templates to meet the needs of the specific dataset.

1. Click Templates > Category Templates.

2. Click Options next to the category template name.
3. Click > Import.

4. Select the file you want to import. Enter a Name for your new template and select the Topic Used to Find Categories. Click Import.

Manage Categories

1. Click Templates > Category Templates.

2. Select the category you want to manage. The category must have more than one rule set.

3. Click Options in the row of the category you want to manage. Select the action that best suits your needs:

   Learn more about actions in this step

   Field	Details
   Rename	Enables you to rename the category.
   Cut	Enables you to cut a category to paste in another location.
   Delete	Deletes the category.

4. To rearrange the categories, click and hold while dragging the category to where you want it.

Create a Folder

Groups enable you to group categories together within your category template.

1. Click Templates > Category Templates.
2. Click Options in the row where you want the group. Click New Category Folder.
3. Delete the default name of New Category Folder and type a descriptive group name. Select the Enter key.
4. Create categories inside the group or move existing categories to the group.

Manage Folders

1. Click Templates > Category Templates.
2. Select the group you want to manage.

3. Click Options in the row of the group you want to manage. Select the action that best suits your needs:

   Learn more about actions in this step

   Field	Details
   Rename	Enables you to rename the folder.
   Cut	Enables you to cut a category folder to paste in another location.
   New Category	Creates a new category.
   New Category Folder	Creates a new category folder.
   Delete	Deletes the category.

4. To rearrange the folders, click and hold Move while dragging the category to where you want it.

Create Automatic Categories

The Auto Categorize feature scans your sample contacts for common occurrences. This helps you identify categories you could create. For example, it might find a large number of contacts containing the word 'issue' with negative sentiment Overall mood or result of the interaction as determined by analysis of words, phrases, and context of the transcript. Interactions can be positive (blue), negative (red), mixed (dark gray), or neutral (light gray).. These machine-discovered categories do not affect your dataset Set of parsed interaction transcripts that spans a specific period of time and match your specified filter criteria. until you add them to the category tree.

1. Click Templates > Category Templates.
2. Click Discovered Categories > Auto Categorize. The application takes the categories in the Discovered Categories folder and sorts them into a new group under Categories called Discovered.
3. Open the Categories folder and open the Discovered folder. You can then open Discovered Positive or Discovered Negative, depending on the sentiment of the categories you are interested in finding.
4. To add a suggested category Data groups that Interaction Analytics uses for parsed call transcript data. They make it easier to find trends. to the category tree, click and hold while dragging the category to where you want it.
5. Rename the category and make any modifications to the category rule.

Manage Category Rules

To create specific criteria a contact must meet to fall into the category Data groups that Interaction Analytics uses for parsed call transcript data. They make it easier to find trends., you can modify the category rules Criteria used to determine whether a transcript is placed in a certain category. Rules contain sets of keywords or phrases a transcript must include or exclude.. The rules can require a certain sentiment Overall mood or result of the interaction as determined by analysis of words, phrases, and context of the transcript. Interactions can be positive (blue), negative (red), mixed (dark gray), or neutral (light gray)., or its absence, or certain keywords or phrases Combination of words that have special significance when used together in a specified order, such as "want to cancel"., or their absence. You can specify whether your rule is looking for beginning, overall, or end sentiment. This allows you to determine whether a contact was positive or negative at any time during the interaction. Rules can be large and detailed or they can be broad and simple.

There are three fields in which you can place your keywords, phrases, and sentiments: All of These, At Least One of These, and None of These.

The three fields together have an AND relationship, so each section must be true in order for the contact to match with the rule as a whole.

If you create multiple category rules for a category, the interaction must match only ONE of the category rules. It does not need to match both category rules.

1. Click Templates > Category Templates.
2. Click on the category you want to modify.
3. In the Participant field, specify whether you want the rule to apply to the Agent side of the interaction, the Client (contact) side of the interaction, or to Either (both) the agent or client side of the interaction.

4. Modify existing rule sets by adding keywords, phrases, sentiment, metrics, company profile Page in Interaction Analytics where you can create custom entities. entities, or other elements to the fields. All keywords and phrases entered in the same field have an AND relationship, and the fields have an AND relationship between them, meaning that all the specified conditions of a single rule set must exist for an interaction to fall into the category, besides those in the At Least One of These field.

   To enter a keyword, or single word, begin typing the word and either select Enter or select the keyword from the drop-down of suggestions that appears; for example, Longbourn.

5. You can specify whether the keyword, phrase, or entity should be an exact match to what you entered or a variation of what you entered, by clicking the down arrow on the right. An exact match only returns the term or phrase exactly as you entered it. If you choose to match with variations it would also return variations of that word. For example if you enter activate, it could return interactions that include activate, activates, activating, activated, and so on.

   For phrases only, you can click the down arrow to choose Exact Phrase or Phrase Proximity. Exact Phrase means the words must be together and in the right order to be a match. Phrase Proximity means you can specify how many additional words can be present in the phrase and still match. It can be one or fewer words apart to eight or fewer words apart and can be in any order. For example, if you enter the phrase "rude agent" and select a proximity of 3 Words, a transcript that says "an agent was disrespectful and rude" would be a match. This option still returns exact matches in addition to the proximity matches.

6. In the Timing field, specify the time period in which the keywords, phrases, or entities have to occur in the category rule.

7. To require a metric or its absence for the beginning, overall, or end of interaction, click in the text box and then select Metric. A details window appears. Select the preferred Metric in the drop-down. For more information on available metrics, see Configure Dataset Workspaces. If applicable, fill out the remaining fields corresponding to your chosen metric.

8. To require a sentiment or its absence for the overall or end of contact, click in the text box and then select Sentiment. Select the Sentiment and when it must have happened during the interaction.

   • Overall—The sentiment for the whole interaction.

   • Beginning Sentiment —Beginning sentiment is determined by the first 400 words or first 30% of the interaction, depending on whichever occurs first. This may be helpful to identify common reasons or problems clients call about. Mixed sentiment is not available for beginning sentiment.

   • End Sentiment—End sentiment is determined by the last 30% of an interaction. Mixed sentiment is not available for end sentiment.

9. To require frustration or its absence, click in the text box and then select Frustrated.
10. To require that contacts are unresolved or resolved, click n the text box and then select Unresolved. Click the down arrow on the right side of the entity and set the Type to Unresolved or Resolved.
11. To add a new rule set, click Add Rule. Repeat steps 2 through 9 with each new rule set until you are satisfied. Rule sets have an OR relationship with each other, so contacts that satisfy any one of the rule sets configured in the category rule fall into the category. You can group rules and rule sets together to create more complex rules.
12. Learn more about grouping rules

    You can create two or more rule sets and group them together using AND, NOT, and OR within each rule set. You can then have additional rules or rule sets and define how each one interacts with the other. This allows you to create more complex rules to determine how you want interactions to match. For example:

     

    Without Grouping

    Rule1 AND Rule2 OR Rule3​

    AND is evaluated first, then the OR​

    Results:​

    Rule1 AND Rule2 = True (match)​

    OR Rule3 = True (match)

     

    With Grouping

    Rule1 AND (Rule2 Or Rule3)​

    Forces Rule2 and Rule3 to be evaluated first, and then is paired with Rule1​

    Results:​

    If Rule2 OR Rule3 is a match, it will now look at Rule1​

    If Rule1 is a match, then the interaction matches the category​

    If neither Rule2 OR Rule3 is a match, no match​​