Retrieve Files from Long-Term Storage

Required permissions: Long-term File Retrieval Edit, Create, or Delete

To retrieve files from long-term storage, you need to create a retrieval job request. File retrieval is a billable feature. To ensure that you are billed only for the files you need, use the filter options to narrow your list based on contact ID, ANIClosed Also known as caller ID. Listed phone number of an incoming voice call., or DNISClosed Identifies the number the contact dialed to reach you for inbound voice calls and the number the agent or system dialed on outbound voice calls..

Retrieved files remain in active storage and accrue any applicable charges until the specified return date. For more information about billing for file retrieval, contact your CXone Account Representative.

Chat and email files can be retrieved from long-term storage using the agent, team, and skill filters. Digital and Interaction Analytics report files can only be retrieved using the date range filter.

CXone Recording files stored in Cloud Storage Services before September 2020 can only be retrieved using the date filter or Contact ID. For files stored after that date, you can use any filter except the Teams filter. For all other file types, you can use all filter options.

Create a Retrieval Request

  1. Click the app selector and select Admin.

  2. Click Cloud Storage > Long-term File Retrieval.

  3. Click New Retrieval.

  4. Enter a Batch Name for this request and select the date and time range that you want to retrieve files from.
  5. Under Batch Storage Rules in the Action Occurs on field, specify the date when you want the retrieved files to return to long-term storage. Retrieved files accrue any applicable charges while in active storage.

  6. Under File Type Criteria, select filter options to narrow the files that are retrieved.

  7. Click Next.
  8. Review the number and size of the files of a retrieval request based on the criteria you entered, then click Retrieve Files to complete the request, or Save Draft to save and return to it later.

Cancel a File Retrieval Request

You can cancel file retrieval requests that are submitted by mistake. You can only cancel requests that haven't started processing yet. You cannot cancel a request after processing has started.

  1. Click Cloud Storage > Long-Term File Retrieval.
  2. Select the file retrieval request you want to cancel.
  3. Click the three stacked dots icon > Terminate Retrieval.
  4. Confirm you want to cancel the file retrieval request. The request is terminated.